Hello Wahoo Swimmers & Families!

We are getting very excited for our first Swim Meet!  This email contains a lot of information, please read through until the end.

FIRST SWIM MEET:

Sunday, June 13 at 4 pm-Swimmers Arrive at 3pm, Warm up at 3:30pm

This meet is Virtual, meaning our team will swim at our pool, and the other team (Anirav Swim Club) will swim at their pool. We will both submit our times to JRAC for placing. Times are official. Remaining meets will be In Person, the meet schedule is on our website: https://wrawahoos.swimtopia.com/swim_meets

SWIMMER RSVP INSTRUCTIONS:

Please declare your Swimmer's attendance in Swimtopia by tonight, 6/9. Coaches need to Seed the meet. Please RSVP if you have not already. 

If you do not RSVP, the coaches will assume your swimmer will not be attending the meet. Here's how to RSVP:

• Log in to the website:https://wrawahoos.swimtopia.com/ Login is found in the upper right hand corner of the screen.
• If you have not yet created your Swimtopia account, click the link included in Account Activation Instructions emailed from Swimtopia after Registraion. Set up a password.
• Click Meets & Events tab, select "Signup and Events Calendar" to sign up for a swim meet.
• Click the green MEET ENTRY tab, and then click the Edit tab under your athletes' names.For each of your athletes, select an option from the drop down list next to their names.
  • Attending
  • Not Attending
  • Click Save

SWIMMERS' EVENTS:

The Coaches will Seed the Events for the 6/13 Meet after recieving any remaining RSVP's tonight, 6/9.  The list of your Swimmer's events will be sent out at the end of this week.

 NOTE: Before coming to the meet please have your Swimmer's events written on their hand.

SWIMMERS:

-Get good rest the night before.

-Hydrate really well the day of.

-Come ready to have fun! Your hard work in practice will shine through in your races!

-Keep it positive!

-Remember your good sportsmanship! You practice it everyday, encourage and cheer on your teammates at the Meet!

-What to Bring: towel(s), goggles, swim cap, healthy snacks, team suit, chairs, sharpies, sunscreen, card games and toys (baby pool will be closed), $ for food, WATER!

PARENTS:

-You are an important part of the team! Your support matters!

-Praising your Swimmer for their hard work not only motivates your Swimmer but the Swimmers and their families nearby.

-Just as it is during Practice please refrain from sideline coaching during Meets, this can be confusing to the swimmers and inhibits the coaches from doing their jobs.

-The coaches have the best interest of your Swimmers in mind and with that being said they will need to be fully available to focus on the Swimmers during Meets and Practices. Please contact the Coaches via email to set up a later time to discuss something.

SWIM TEAM SUITS & CAPS:

-Please wear your team suit to compete. If you do not have a team suit or jammer a suit with black and dark blue (team suit colors) is accepted.

-Swimmers wearing caps must wear the cap of their summer league team or a cap with nothing on it. They cannot wear their USA Swimming or high school team cap.

-Swimmers with long hair are required to wear it up in a ponytail or in a swim cap.

- Girls: No tie-back jolyn suits are allowed or any type of suit with a tie.

- Boys: Suits must not go above the naval or below the knees. Make sure your swimmer's suit fits properly.

Exemptions will be granted only for conflicts due to the swimmer’s verified religious beliefs, verified medical conditions or other reasons deemed appropriate. You must have a note for me to turn in to the Referee BEFORE the meet starts in order for them to be exempt.  For more information: JRAC Rulebook

**Swim Caps** Why wear them?-

• Prevents Hair from Getting in Your Face
• Eliminates Drag (So You Can Swim Faster)
• Keeps Hair Out of the Pool
• Helps Your Fans (Parents/Family) Spot You in the Pool

VOLUNTEER SIGN-UP INSTRUCTIONS:

It takes A LOT of people to make each swim meet happen! Each swim team family is required to earn 8 volunteer points for the season. For the first meet we have 55 volunteer positions available! We anticipate that this first meet will be relatively short (approximately 2 hours rather than 4) since only our team will be swimming; therefore, we will not divide the meet into two halves and we will only have one volunteer shift (4-6 pm). All other meets are divided into 2 halves and will have 2 shifts.

Volunteer positions requiring training will be indicated in the position description. 

There are also plenty of untrained positions that anyone can do and are ideal for new families and older siblings (timer, runner, hospitality, set-up, "mite"/8 & under parent, clerk-of-course seating helper).

Volunteer sign-ups close on Friday morning. If you need to cancel your volunteer sign-up after that, please email [email protected] so we can together find a replacement.

Instructions for signing up:

• Log in to the website:https://wrawahoos.swimtopia.com/ found in the upper right hand corner.
• If you have not yet created your Swimtopia account, click the link included in Account Activation Instructions emailed from Swimtopia after Registraion. Set up a password.
• Under the Meets & Events tab, select "Signup and Events Calendar" to sign up for a swim meet.
• Click the green JOB SIGNUP tab and sign up for volunteer shifts (note one parent may sign up both parents for jobs -- scroll down and you’ll see the other parent listed).
• Click Save Assignments.

CHECK IN FOR VOLUNTEERS: There will be a table by the pool as you first walk in. Erin Lowery will be checking in Volunteers. After you get seated please check in with Erin and get a name badge (even if you aren’t volunteering until the second half).

• Swimmers: Coaches will be at another table near the diving well where your swimmer will need to go directly to check in with us.

MEET BUDDIES: It is time for Meet buddies! We have paired each Swimmer of the 5-8yr Group with an older buddy. The purpose of meet buddies is to encourage the kids to cheer each other on. Meet Buddies are responsible for supporting and cheering their buddy on at every meet. Buddies will be communicated after the Meet Events are Seeded.

Thank you all once again for bringing your hard working and enthusiastic Swimmers to the pool each and everyday!  Let's kick some Bu-bbles!!

Go Wahoos!

Coaches Abbey, Erica, & Molly