Wahoos,

Good news! The swim meet is still on! But we have some MAJOR changes and we need everyone to come together and pitch in to pull this off! Please read the ENTIRE email below and help out where you can.

Due to an issue with the pump, the pool is closed and we can not host the swim meet at Woodmont tomorrow. We have experienced an electrical/mechanical issue highly likely to be related to yesterday’s continuous brownouts and the pump will not operate. The good news is that Lakeside SRC is being kind enough to allow us to host the meet at their pool; however, we are still responsible for “hosting” the meet. That means we need to run everything, including hospitality. This is requiring a lot of logistical gymnastics on the part of the committee and coaches and we need your help!

Meet Location and Times

The meet tomorrow night will be at Lakeside SRC. Please note that this is a DIFFERENT Lakeside from the one we have swam against in the past. The address is 2434 Swartwout Avenue, Henrico, VA 23228.

Monday, July 11, 2022 at 6:30 pm

Please arrive at Lakeside SRC by 5:30 pm

Woodmont warm-ups: 5:45 pm

Lakeside warm-ups: 6:00 pm

*Meet entries and additional info is forthcoming from the Coaches later today.

Volunteering

We need EVERYONE who can possibly help out to do so. I have added some jobs to the signup so please take a look at it and help out if you can. Please DOUBLECHECK your signup to make sure you can still do the job you signed up for even though the location of the meet has changed. Joan and I will be following up with many of you individually, depending on what you signed up for, to see if you can arrive early or help transport some of the meet boxes (head table, referee, clerk of course, head timer, etc.) to Lakeside SRC. We still need the following jobs filled. They are all untrained so anyone can do them.

• Clerk of Course – Runner (second half) - untrained position; Great chance to get your steps in! Move papers from Clerk of Course to the Starter and Head Table.
• Hospitality (second half) – untrained position. Help with the sale of our fabulous grilled entrees.
• Hospitality Driver (before the meet) – untrained position. Help us transport hospitality items to Lakeside SRC. Arrive at Woodmont by 3 pm, we'll load up your vehicle, and you drop the items off at Lakeside SRC.

• Runner (2 needed for second half) – untrained position. Great chance to get your steps in! Help collect lane timer sheets from the timers and deliver to the Head Table.
• Set-up (2 needed before the meet) – untrained position. Help get the pool ready before the meet gets rolling.This is a physical job and you will be moving tables and chairs. Arrive at Lakeside SRC by 4:30 pm to set up.

Please sign up ASAP by tonight in Swimtopia if you can. If you need to cancel your volunteer sign-up the day of the meet, please text Erin at (804) 497-6921.

Hospitality Donations and Drivers Needed

We are going to need more coolers and ice than usual so PLEASE sign up to donate ice and let us borrow a cooler if you can. If you are donating a cooler, please drop it off at Woodmont by 3 pm. This is a change. We need coolers and ice super early so we can transport food to Lakeside SRC.

I’ve added Hospitality Drivers to the volunteer sign-up. We are going to need help transporting a lot of hospitality items to Lakeside. If you can help with that, please sign up. You’ll need to be at Woodmont by 3 pm to get your vehicle loaded up so you can deliver items to Lakeside.

Instructions for signing up to volunteer:

• Log in to the website: https://wrawahoos.swimtopia.com/
• Login is found in the upper right hand corner of the screen.
• If you have not yet created your Swimtopia account, you need to click the link that was included in the Account Activation Instructions email you received from Swimtopia after you registered your child(ren) for the team. This will enable you to set up a password.
• If you can’t remember your password, click "Forgot your password" to reset your password.
• Under the Meets & Events tab, select "Signup and Events Calendar" to sign up for a swim meet.
• Click the green JOB SIGNUP tab and sign up for volunteer shifts (note one parent may sign up both parents for jobs -- scroll down and you’ll see the other parent listed).
• Click Save Assignments.

We can do this! Go Wahoos!

Erin (on behalf of the Aquatics Committee and Coaching Team)

(804) 497-6921